Research and Consultancy

Forms & Annexures

  • Forms and Document Related to (i) Sponsored Research Projects, (ii) Utilization of FPDF & DDF, and (iii) Conduct of Events (Conferences, Workshops, STTPs etc.)The Dean (R&C) Office provides standard forms to facilitate the approval, execution, and management of Sponsored Research Projects (SRPs), utilization of FPDF and DDF, and conduct of events. These prescribed formats ensure uniform documentation, regulatory compliance, and efficient processing of related activities
S. No.Form CategoryDescription of the FormDownload
1Submission of Research Proposals

Approval for sponsored research projects (Govt. funding agencies/ Open call)

Note: Attach the duly signed draft copy of the endorsement for verification. Upon Director’s approval, the final endorsement will be issued by the R&C Office. Soft copy of endorsement may be sent to rc_cell@vnit.ac.in (cc to deanr_c@vnit.ac.in)

SRP-01(A)

Approval for Industry-sponsored Research Projects (Industry-funded, closed calls on invitation etc.)

Note: Separate policy document available on R&C website, refer the same for guidelines & format of the proposal.

SRP-01(B)
2Intimation of Sanction & Ledger Creation for Research ProjectsIntimation of Sanction of the Sponsored Research Projects by PI/Co-PI to R&C officeSRP-02(A)
Requisition form for Opening Ledger for Sponsored Research Projects under Schemes & ProjectsSRP-02(B)
3Recruitment of Sanctioned Research Positions (Manpower Recruitment)Approval for Advertising the Recruitment of Sanctioned Research PositionsSRP-03(A)
Approval for the Formation of Selection Committee PanelSRP-03(B)
Approval for Selected Candidates List as per the Recommendation of Selection PanelSRP-03(C)
Approval for Adhoc-Appointment (not exceeding 3 months)SRP-03(D)
4Management of Research ManpowerFormat for Joining Report of the Research Project StaffSRP-03(E)
Extension of Tenure of the Research Project StaffSRP-03(F)
Upgradation of Post of Research Project StaffSRP-03(G)
Release of Monthly Fellowship of Research Project StaffSRP-03(H)
Format for Leave or On-Duty for Research Project StaffSRP-03(I)
Requisition Form for Overdraft Limit for Manpower SalarySRP-03(J)
5Overhead Distribution

Requisition Form for Overhead Distribution

Note: Applicable only for the Sanctions after 11th June 2025

SRP-04(C)
6Payment to Interns & Student Assistants

Format for Direct Payment to Interns & Student Assistants through Contingency Grant of Research Projects or FPDF

Note: For student assistants, the start date of engagement shall be on or after the date of financial approval.

SRP-04(D)
7UC, SE & Project ClosureIssuance of Utilization Certificate (UC) & Statement of Expenditure (SE)SRP-05(A)
Approval for the Submission of Project Closure ReportSRP-05(B)
8Utilization of FPDF & DDFFormat for the Utilization of Faculty Professional Development Fund (FPDF)FPDF
Format for the Utilization of Department Development FundDDF
9Conduction of Events – Conferences, Workshops etcApproval for the Organization of Events – Conferences, Workshops, STTPs etc.Events (A)
Note for Ledger Opening – Conferences, Workshops, STTPsEvents (B)
Format for Submitting Report on Completion of the Event
(within 2-weeks of completion of the event)		Events (D)
10Financial Approval (FA)

Approval for the Procurement of Items under R&D Projects, Conferences/ Workshops/ Seminars etc. (1/2)

Annexure (2/2):
SRP-04(A) for Non-recurring (i.e. Equipment)
SRP-04(B) for Recurring (i.e. Consumables, Travel etc.)
Events (C) for Conference/Workshop etc.

Click Here
11Form for Payment to Students from ConsultancyFormat for Direct Payment to Student Assistants/Ph.D. Research Scholar from ConsultancyClick Here
12Paid Research Internships (RI)Guidelines & Framework for Engagement of Interns under R&D Projects or FPDF, along with (i) Internship Approval Form (RI-01) and (ii) Internship Selection Form (RI-02)Click Here
Note: Download the forms in Word format to laptop/desktop and then take a printout to ensure that the original formatting and prescribed page length are retained.

  • Forms & Documents – Consultancy Works/Projects

To ensure smooth execution and compliance of consultancy activities, the Dean (R&C) Office provides standard formats for approval, financial transactions, reporting, and statutory requirements. Faculty are required to use these forms for initiating, managing, and completing consultancy projects.

Available Forms: