Administrative Forms

  • Accounts Related
  • Establishment Related Forms / Circulars
  • Conferences / CPDA
  • Consultancy
  • Miscellaneous
  • TEQIP III Formats
  • Vehicle Related
  • Network Centre

1] Circular regarding Implementation of Ministry of Finance instructions regarding ‘Booking of Air tickets on Government Account’ at VNIT Nagpur

2] Proforma for Financial Approval 

 

3] Proforma for Recoverable Advance-Recurring Grant (Click here  for Word / PDF )

4] (a) Format For Settlement Of Recoverable Advance (Click here for Word / PDF)

    (b) Format for third party payment (direct payment) (Click here for Word / PDF)

5] TA/DA Form

Circular regarding TA/DA Claims 

6] (a) Medical Claim Form

    (b) Format for Medical Advance (Click here for Word / PDF)

7] Travelling Allowance Bill for Transfer
8] Certificate for Transfer T.A. Bills
9] Income Tax savings declaration form

 

10] Foreign Currency Payment Procedure 
11] Proforma for payment of honorarium. 
12] Conference / Workshops

 

13] Proforma for relaxation to travel by Private Airlines
14] Proforma for Tax Invoice (In advance)
15] REVISED FORMAT OF PROFORMA INVOICE for Standard operating procedure in respect of Testing/Consultancy Services, Short Term Training Program (STTP)
16] Format of Consultancy Visit charges

17] Notice regarding submission of bank list to Accounts Section in respect of third party payments

18] PhD Contingency Claim formats

19] STANDARD OPERATING PROCEDURE FOR UPLOADING UTILIZATION CERTIFICATE (UC) THROUGH EAT MODULE ON PFMS PORTAL

    Establishment Related Circulars
    1] JRF Recruitment Norms
    2] Mobility of Personnel amongst Central and Autonomous Bodies while working under Pensionable Establishment Regarding
    3] Reimbursement of Children Education Allowance – Circular (Last Date to Claim was – 15/04/2021)
Establishment Related  Application Forms
1] Application for Casual Leave (English /Hindi)
2] Form for Leave of Contract Emp
3] Joining Report After EL/Medical Leave Form( Hindi-English / Hindi)
4] LTC Application
5] Format For Settlement Of LTC Bill
6] Application Form for Leave Travelling Concession Special Cash Package 
7] Bill Settlement Form for Leave Travelling Concession Special Cash Package 
8] Application for Earn Leave Or Medical Leave
9] Application for Child Care Leave ( English / Hindi )
10] Application format for Cancellation of leave
11] Family Declaration Form
12] Application form for Festival Advance
13] Application for House Building Advance (HBA) (English-Hindi) (Doc File)
14] Reimbursement of Children Education Allowance
15] Format for Extension of Contract of JRF/SRF/RA Project Assistant etc. working under research project 
16] Absentee statement for contract persons, i.e. JRF/SRF/RA Project Assistant etc.
17] Proforma For Taking Prior Permission By VNIT Nagpur Staff For Private Visits Abroad 
18] ID Card Form For DPC Members (excluding Assistant Professor Grade Changes)
19]  Live Certificate for Pensioners

Conferences / CPDA
1] Approval through CPDA for carrying out any activities including attending International / National Conference / Workshop. (PDF file )
2] (a) Reimbursement under Professional Development Allowance (CPDA Form) ( PDF File / Doc File )(b) Norms for incurring expenditure under CPDA 02.05.2018(c) Purchase Procedure
3] Application for Paper Presentation at Conferences / Workshop in India (For Staff in Non-Teaching Cadre)
4] Deputation Circular

Consultancy Application
Format for Consultancy Application (doc)

Miscellaneous
1] Amusing Avifauna of VNIT
2] Submission of Immovable Annual Property Returns-2021 : Circular & Proforma 
3]Project Proposal Form (Hindi)
4]Slip for Booking Accommodation In Guest House
5.A]  Guest House Accommodation booking procedure in r/o Institute guests
6]Comparative Statement Form For Stores
7]Test Reports
8]Vehicle Requisition Form ( English / Hindi )
9]Essentiality Certificate(Medical Form)
10]Availing new Telephone Connection (Zero Dial / STD / New Extension Facility)
11]Library Book/Journal Recommendation Form
12] Telephone Reimbursement Form
13] Annual Performance Appraisal Report [ Click here for APAR Guidelines  and download Hindi Font]

 

Note: Click Here to Download Hindi Font and Extract the file and double click on it for installation in your Laptop / Desktop to get proper view of Docx File.

14] New Proforma for Identity Card
15] Library Membership Form

TEQIP III Format
1] TA-DA Norms
2] Deliverables – TEQIP III
3] Format for International Travel under TEQIP III

Vehicle Related
Registration form for vehicle sticker for faculty and staff
Registration form for vehicle sticker for students

Policies

    Application form for issue of an academic Email ID for All Students (i.e. B.Tech, M.Tech, M.Sc, Ph.D) 

Steps to apply for an Institute Email ID-

Step 1: Student who is willing to create their Institute email ID should keep his / her HoD / Faculty Advisor in Cc with proper subject while making a request on ncteam@vnit.ac.in.

Step 2: Send the scanned copy of Institute Photo ID Card (i.e. PDF, JPEG format.). Email IDs will be created with the permission of HoD or Faculty Advisor only by replying to the relevant email.

Step 3: Student should mention their Existing Email ID so that network center team will reply you back.

    Application form for creation of VNIT Email ID for Faculty/Staff
    Apply online for Institute IdCard (Faculty / Staff)