Administrative Forms
  • Accounts Related
  • Establishment Related Forms / Circulars
  • Conferences / CPDA
  • Consultancy
  • Miscellaneous
  • TEQIP III Formats
  • Vehicle Related
  • Network Centre

1] Circular-Implementation of Ministry of Finance instructions regarding ‘Booking of Air tickets on Government Account’ at VNIT Nagpur 

Circular regarding Implementation of Ministry of Finance instructions regarding ‘Booking of Air tickets on Government Account’ at VNIT Nagpur
2] Proforma for Financial Approval 

 
3] Proforma for Recoverable Advance-Recurring Grant (Click here  for Word / PDF )

4] (a) Format For Settlement Of Recoverable Advance (Click here for Word / PDF)

  1.          QR code 8730161005638@cnrb for refund of R&D related advances, other R&D amounts etc.  
  2.          QR code 8730161006214@cnrb [For refund of unspent advance (other than R&D), Fees, sponsorships, registration fees etc.] 

    (b) Format for third party payment (direct payment) (Click here for Word / PDF)

    (c) Proforma for third party payment of TA/DA and honorarium etc. in case  of invited experts/ guests

    (d) Bill wise summary of (DOE) Expenditure

5] Acct Circular-Rev Guidelines on TADA Admissible for attending Workshop Conference, sponsored R&D projects, Testing consultancy projects, sports events and other academic purposes 

TA/DA Form

TA/DA Form (Excel)

Circular regarding TA/DA Claims  

6] (a) Medical Claim Form

    (b) Format for Medical Advance (Click here for Word / PDF)
7] Travelling Allowance Bill for Transfer
8] Certificate for Transfer T.A. Bills
9] 2247-Acct Circular-Information for Calculation of Income tax for the F.Y. 2023-24 (A.Y. 2024-25)

 
10] Foreign Currency Payment Procedure 

 
11] Proforma for payment of honorarium. 
12] Conference / Workshops

 
13] Proforma for Tax Invoice (In advance) 
14] REVISED FORMAT OF PROFORMA INVOICE for Standard operating procedure in respect of Testing/Consultancy Services, Short Term Training Program (STTP) 
15] Format of Consultancy Visit charges 

16] Notice regarding submission of bank list to Accounts Section in respect of third party payments 

17] PhD Contingency Claim formats

18] STANDARD OPERATING PROCEDURE FOR UPLOADING UTILIZATION CERTIFICATE (UC) THROUGH EAT MODULE ON PFMS PORTAL 

19] QR codes of Institute a/c

  1.      QR code 8730161005638@cnrb for refund of R&D related advances, other R&D amounts etc.  
  2.     QR code 8730161006214@cnrb [For refund of unspent advance (other than R&D), Fees, sponsorships, registration fees etc.]  

20] VNIT Nagpur documents 

     i. VNIT PAN card 

    ii. VNIT GST registration certificate

   iii. VNIT TAN details

  iv.  Bank details and cancelled cheque for Testing consultancy inward payments

   v. Bank details for inward fee remittances (CSAB, CCMT, CCMN, DASA etc.) and other funding (sponsorship etc. )

  vi. Bank details for R&D projects (non-CNA)/ regular and SERB format 

    Establishment Related Circulars
    1] 1718_Circular regarding children education allowances
    2] JRF Recruitment Norms
    3] Mobility of Personnel amongst Central and Autonomous Bodies while working under Pensionable Establishment Regarding 
Establishment Related  Application Forms
1] Application for Casual Leave (English /Hindi)
2] Form for Leave of Contract Emp
3] Joining Report After EL/Medical Leave Form( Hindi-English / Hindi)
4] LTC Application
5] Format For Settlement Of LTC Bill
6] Application Form for Leave Travelling Concession Special Cash Package 
7] Bill Settlement Form for Leave Travelling Concession Special Cash Package 
8] Application for Earn Leave Or Medical Leave
9] Application for Child Care Leave ( English / Hindi )
10] Application format for Cancellation of leave
11] Family Declaration Form
12] Application form for Festival Advance
13] Application for House Building Advance (HBA) (English-Hindi) (Doc File)
14] Reimbursement of Children Education Allowance
15] Format for Extension of Contract of JRF/SRF/RA Project Assistant etc. working under research project 
16] Absentee statement for contract persons, i.e. JRF/SRF/RA Project Assistant etc.
17] Proforma For Taking Prior Permission By VNIT Nagpur Staff For Private Visits Abroad 
18] ID Card Form For DPC Members (excluding Assistant Professor Grade Changes)
19]  Live Certificate for Pensioners

Conferences / CPDA
1] Approval through CPDA for carrying out any activities including attending International / National Conference / Workshop. (PDF file )
2] (a) Reimbursement under Professional Development Allowance (CPDA Form) ( PDF File / Doc File )(b) Norms for incurring expenditure under CPDA 02.05.2018(c) Purchase Procedure
3] Application for Paper Presentation at Conferences / Workshop in India (For Staff in Non-Teaching Cadre)
4] Deputation Circular

Consultancy Application
Format for Consultancy Application (doc.)

Miscellaneous
1] हिन्दी का ज्ञान प्रारूप (doc. / pdf.)
2] Amusing Avifauna of VNIT
3] Submission of Immovable Annual Property Returns-2023 : Circular & Proforma 
4]Project Proposal Form (Hindi)
5]Slip for Booking Accommodation In Guest House
6.A]  Guest House Accommodation booking procedure in r/o Institute guests
7]Comparative Statement Form For Stores
8]Test Reports
9]Vehicle Requisition Form ( English / Hindi )
10]Essentiality Certificate(Medical Form)
11]Availing new Telephone Connection (Zero Dial / STD / New Extension Facility)
12]Library Book/Journal Recommendation Form
13] Telephone Reimbursement Form
14] Annual Performance Appraisal Report [ Click here for APAR Guidelines  and download Hindi Font]

 

Note: Click Here to Download Hindi Font and Extract the file and double click on it for installation in your Laptop / Desktop to get proper view of Docx File.
15] New Proforma for Identity Card
16] Library Membership Form

TEQIP III Format
1] TA-DA Norms
2] Deliverables – TEQIP III
3] Format for International Travel under TEQIP III

Vehicle Related
Registration form for vehicle sticker for faculty and staff
Registration form for vehicle sticker for students

Policies

    Application form for issue of an academic Email ID for All Students (i.e. B.Tech, M.Tech, M.Sc, Ph.D) 

Steps to apply for an Institute Email ID-

Step 1: Student who is willing to create their Institute email ID should keep his / her HoD / Faculty Advisor in Cc with proper subject while making a request on ncteam@vnit.ac.in.

Step 2: Send the scanned copy of Institute Photo ID Card (i.e. PDF, JPEG format.). Email IDs will be created with the permission of HoD or Faculty Advisor only by replying to the relevant email.

Step 3: Student should mention their Existing Email ID so that network center team will reply you back.
    Application form for creation of VNIT Email ID for Faculty/Staff
    Apply online for Institute IdCard (Faculty / Staff)